Covid-19: Updated Information from Devon Communities Together – 26 April 2021
April 26 @ 8:00 am - June 21 @ 5:00 pm
Additional information – Clarification on QR codes and signing in.
The key point to note is that all halls need to display a QR poster. They could be subject to a fine if they do not. It is the mobile phone signal which is most likely to determine whether people can use it, rather than Wi-Fi availability. If it is not useable (owing to lack of mobile signal) that is beyond the control of the hall management (trustees, Council etc).
The second key point is to delegate via the hiring agreement the requirement for the activity organiser to ask for people’s contact details. The government guidance for Community Facilities still indicates that the contact details for the lead member of a group of up to 6 or 2 households will suffice, and in practice this is unlikely to pose a risk for certain activities (e.g., where people are known to the organiser or readily contacted). However, other more general Guidance says contact details are required for each person for activities in the leisure or hospitality sector. The aim is to avoid delay in NHS making contact, which is why using the App is preferable. Clause SC9 of the Special Hire Conditions in v10 of the Information Sheet endeavours to address the ambiguities in a way which both small hiring organisations and hall committees can hopefully feel comfortable with.
It’s up to the activity organiser how they collect contact details (i.e. advance booking, on the door, iPad or notepad, but they need to keep them secure, and for 21 days).
It is up to people whether they use the poster but if they don’t or can’t, the activity organiser must ask for details, if not collected in advance and people are willing to give them. Details are only required for those over the age of 16.
For a hospitality setting (Social Club, café, bar) each individual has to give their name on arrival or booking, not just the leader of a group (which was the case before), and admission has to be refused if they do not.
Devon Communities Together.